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Last edit March 1st, 2024 Renewal Forms The renewal form are for existing membership, and dock slip owners only. The information is stored and reconciled with our members in good standing. We encourage our Membership to stay in good standing with their dues as they are necessary to maintain the costs of our private lands. This February 2024 the existing membership will receive via email a link for the renewal form that can be completed on any smart phone, tablet or computer. At the bottom of each form, as you scroll down there is the submit button, and you will receive a receipt/copy of the information you submitted. If you did not receive a form please contact us. We will provide paper copies down at the mail boxes, or please call 705-731-9811 and we will get a form to you. New residents will receive a Welcome Package that will include the details for application to the AVPOA, membership, dock and boat launch information. The blue button(s) for online forms on this page can still be used. Our goal is to make this process as easy as possible for the membership. As we strive to simplify the process of record keeping, and with your cooperation of completing the form, and sending in your fees in a timely manner will secure the association for the future. 2024 - Due by May 1st, 2024 Membership $135 Boat & Dock $ 50 (Membership + Dock = $185) Gate Key Deposit $30 The Code of Conduct posted below, describes a "social contract" for our Membership to maintain harmony between neighbors, and pride for this unique rural community that we share. In accordance with Federal/Provincial Not for Profit laws and our AVPOA Charter and Letters Patent, it is the volunteer directors who carry out the daily business activities. Management and record keeping of the payables and receivables along with membership contact information which are part of the mandated compliance. We have streamlined the renewal forms, one google doc form to be emailed to each member annually. The button's below provide a different option for those without cell phones or email addresses. You will notice below the blue button "Click Here" takes you to the form that will prompt you to log in to the secure page and update your contact information. This convenient online format saves time and paper for our volunteer board who are also members. Your information will not be shared with outside sources. Standard paper copies of this form can still be found down at the mail boxes inside the message board or upon request we can mail you a copy. Payment The AVPOA accept cash and cheques for the annual fees. For other terms such as etransfer please contact the board at: alpinedues@outlook.com Cheques can be mailed to: Alpine Village Property Owners Association Inc. 15 Bay Island Drive., Trent Lakes, Ontario K0M 1A0 __________________________________________ Online Membership Renewal Form Fiscal Year 2024-2025 Annual Membership Fee is Due by May 1st of every year. Fiscal Year 2024-2025 Fee is $135.00 By submitting this form, I agree to support the goals of the AVPOA volunteer Directors to carry out the day to day business of the association according to the Letters Patent, that describe the Charter, Code of Conduct and the local Municipal By-Laws, Provincial, Federal, Trent Severn Waterways, and the Not for Profit Act, 2010. Thank You For Your Support _________________________________________ Online Renewal Boat and Dock Form Fiscal 2024-2025 The annual Dock User Fee is $50.00 Due May 1st yearly. This form is for the purpose of the docks chairman to help with security and inclement weather events where they may need to contact you in case of emergency. Our insurance provider has also mandated current records regarding basic description of the boats by their owners who maintain privately owned docks attached to the association island shoreline. Please include as much detail about your boat in the space provided on the form such as color, make or model. Only Members in good standing with regard to their Membership Dues will be granted a dock space or a key to the launch gate. As dock spaces are limited, existing dock owners are encouraged to contact the dock Chairperson to secure their space by no later than April 31st of each year. New requests for a dock space are not guarranteed. Nor is the suitability of draft and length for every boat. More information is available on the Docks and Parks page. Or contact the Dock Chairperson at alpinevillage@hotmail.ca. By submitting this form, I acknowledge, understand and aim to comply with the AVPOA Dock and Boat Launch Rules, Code of Conduct described above, Trent Severn Waterway and the Municipality of Trent Lakes rules and regulations. Thank You For Your Support ______________________________________________ Spring 2024
In accordance with our Articles of Incorporation of 1978, and our Letters Patent the Annual Association Membership Fee (as of 2017) is due by May 1st of every year. These documents can be found on the secure Charter and By Law pages. In the fall 2022 Annual General Meeting we ratified some changes to the membership fees. Now the Membership and the Dock fees have been invoiced to the membership in February and are due by May 1st of that fiscal year. Therefore dock owners launching on May 24th weekend will be paid members in good standing. Also, we now only require one annual general meeting per year. Which will be held in the fall annually. The spring and summer months are busy for the directors, so by fall all records will be complete and reconciled for a new set of executive voluteers to inherit. New: As of the Sept 2022 AGM All fees are due at the same time of May 1st each year. Current 2024 Dues All Members $ 135.00 Dock Owners $50.00 The AVPOA is the non-profit organization that promotes the best interests of its members, who own property in the lands named as section A, B, C, D, F and Block E of Plan 47 of the Township of Trent Lakes. There are many ongoing responsibilities for the executive and just a few for the membership. So please read the Rules and Regulations. Your continued cooperation is required to either "click here" or sign a paper copy of yearly Membership Agreement/Dock Form and return it with your Annual Dues. Either to a elected volunteer Director at the Spring Annual General Meeting, by mail or email. We welcome any questions or concerns. Dues 2024 The upcoming amount for 2024 is $135 per household without a dock space. If you have a designated dock space the total fee is $185 per the household. You may mail your cheque to the AVPOA address provided or electronic bank transfers is available. You may etransfer to alpinedues@outlook.com. Your fee will be automatically deposited and will generate a receipt from Alpine Village Property Owners Association. Also, cash is always welcome but please do this in person in order to receive your receipt. Docks Every year the dock spaces are limited so please contact the board if you wish to keep your dock space. There are rules and regulations that are dictated by the Trent Severn Waterway, and increasing legal reporting for the insurance coverage that must be understood by all boat and dock owners. Our files need to be updated yearly and a new dock form for 2024 must be submitted. See "click here" Dock Form. Paper forms are available at the message board, and will be available at the upcoming AGM or can be emailed to you per your request.
Any questions or concerns please do not hesitate to contact the Board on the "Contact Us" page. We look forward to working with the Membership to maintain the harmony of our wonderful community.
Regards,
Board of Directors
2024 ------------------------------------------------
The annual fees/dues for each upcoming year will be invoiced via a google dock form in February, March and April untill the due date expires May 1st. Only paid Members in good standing with regard to their membership dues will have the use of the park land, beach, docks, boat launch keys, and access to the secure web pages. Important: Any homeowner engaged in short term rental activities such as Airbnb will automatically forfeit their membership to the association. Any advertising found describing the amenities of the Alpine Village (parks, beaches, docks) will be deemed as false advertising. Further, persons staying in these properties will be trespassing on the conveyed lands.
Remember these dues are necessary to pay the yearly costs of municipal taxes, insurance, hydro, and the maintenance on our shore's and park land which includes the bathroom rental at the dock area.
Please send your cheque and a filled out Renewal Membership Form to:
Alpine Village Property Owners Association
15 Bay Island Drive,
Trent Lakes, Ontario
K0M 1A0 For our Members in Good Standing we thank you for your support.
You will find the Minutes and Reports following the AGM meeting on the Secure Membership Page. If you need help gaining access to this please go to the "Contact Us" page.
Alpine Village Directors Mission Statement
The Alpine Village Property Owners Association, AVPOA is a Not for Profit Corporation committed to providing the best possible services to its members, in a spirit of cooperation with associations and organizations with whom it conducts its business.
The dedication of the Board of Directors who volunteer their time to managing the business of the association strives to:
1. With "due dilligence" and "without prejudice" carry out these business activities according to the Letters Patent and 1978 By-Law # 1 to:
- Collect yearly dues from the membership.
- Maintain the Taxes, parks maintenance, communication, special events, and any other costs that may be incurred out of the dues, while keeping accurate records as per the Not-for-Profit Corporations Act, 2010.
2. The Association works closely with its residents/members as well as all levels of government as part of the yearly business practices.
3. To promote and foster a sense of community spirit among the residents/members through the support of social events.
4. Provide leadership, and advocate for fair and reasonable service the peace and harmony for the members and guests of the association.
5. To promote water and boating safety.
6. To inform residents about existing and changes to official plans, by-laws, and building codes affecting their property within the association.
7. To maintain membership in FOCA, and other non-profit organizations that are dedicated to the purpose of conservation.
Alpine Village Property Owners Association
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